Reports To: Executive Director
Schedule: 25 hours/week over 4-5 days
Starting Hourly Rate: $19.23 - $25.00
The Business Manager works closely with the Executive Director (ED), Board Treasurer, Chair of the Human Resources Committee and as part of the agency's management team, to ensure fiscal accountability, stewardship of charitable and public funds, contract compliance, agency sustainability and adherence to the agency's mission.
DUTIES AND RESPONSIBILITIES:
Grant and Contract Management
- Manage and process accounts payable and accounts receivable;
- Prepare monthly payroll data and submit to payroll company;
- Balance and reconcile monthly bank statements;
- Generate monthly financial statements and close out fiscal year;
- Prepare for, participate in and follow up on annual financial audit.
- Monitor expenses to ensure compliance with the terms of grants and contracts;
- Work with other members of the management team to create program budgets and develop budgets for grant;
- Complete detailed quarterly reports for a minimum of six major funders;
- Review grant and other financial reports with ED for authorization to submit;
- Build and maintain positive relationships with grant managers.
- Work with ED to create annual budget for Finance Committee and Board of Directors approval;
- Create monthly financial reports, including departmental detail;
- Communicate regularly with Development Director regarding our financial position;
- Staff Finance Committee, provide support to Board Treasurer and attend all Finance Committee Meetings;
- Communicate all financial information to the ED on a regular basis.
Other Agency Participation
- Administer employee benefits and coordinate employment and termination;
- Work with the Finance Committee, Human Resource Committee and ED to determine and maintain a benefit package that balances agency sustainability with staff retention and to develop and maintain personnel policies and procedures appropriate for the agency;
- Serve as the Affirmative Action officer for the agency;
- Ensure agency compliance with all human resource laws, contract requirements and internal policies.
- Participate as part of Management Team to ensure agency sustainability and a healthy, productive workplace;
- Attend all staff meetings;
- Maintain confidential records.
Federal, state, local and foundation grant compliance experience to include developing budgets for proposals, balancing multi-grant income and creating financial reports for funders in accordance with their requirements. Demonstrated proficiency with Quickbooks & Microsoft Office software; 3-5 years minimum experience with bookkeeping; experience with budgeting and audits; ability to work quickly and with a high level of accuracy; ability to work autonomously and as part of a team; human resources experience; strong problem-solving skills; ability to balance multiple priorities; clear verbal and written communication skills; and an understanding of and commitment to the mission and work of the Rape Crisis Center.
In addition to the requirements above, the ideal candidate will also have specific experience with: non-profit bookkeeping and Quickbooks for Nonprofits, and a background working with social justice, social service or crisis intervention organizations.
Please send cover letter and resume to Erin Thornley Parisi at email@example.com or mail to RCC, 2801 Coho St #301, Madison, WI 53713.
EEOC employer with Affirmative Action plan.